Wedding Coordinator

Best Weddings Come Alive With Wedding Coordinators

Wedding Coordinator Toronto

You have for many years been compiling a list of the many things you will want your wedding to be. The best location, awesome decoration, dreamy wedding dress, the very best in food and entertainment for your guests. Everything that can scream all the love and joy you feel in your heart. However, you are just one person and there is a limit to how much one person can handle, when coupled with every day job and life obligations. Your life is vibrant and busy, and you need help.

Coordinators can take on 100% of the stress when planning a wedding. We practically (and gladly!) bear your burden. All you should worry about is showing up looking pretty and enjoying your big day to the fullest. It is adorable when you just want everything to be perfect and you deserve it. There is no reason for you to breakdown while or after planning your wedding.

Many people are quick to assume a coordinator is for the wealthy, those lucky enough to spend as much on their floral décor as another’s full wedding budget. This is a critical misconception. Wedding Coordinators are accessible, affordable and the best investment you could ever make. When you dig a little deeper, you realize even a small intimate gathering can benefit greatly from expert advice and assistance, especially emotionally charged weddings.

At their core, coordinators act as both dream realizers and budget controllers. Think of wedding professionals as being the guardian of your special day. There are just too many pieces to bring together and for an event as important as the joining of two beautiful souls, there is no one better equipped to make your dream come true.

In simple terms, they save you time, energy, money, reduce emotional stress and overall, safeguard your entire wedding experience

Is Your Wedding Coordinator WPIC Certified?
Don’t Trust Your Wedding Plans to Amateurs.

When hiring someone to take care of one of the most important days of your lives, you have the right to expect excellence. Hire a professional, someone who is WPIC certified!

The Wedding Planners Institute of Canada offers members access to regular training and resources that can make your special day remarkable. Plus, it ensures you’ve got someone you can trust to bring your vision to life under a strong code of ethics.

Pink Media is WPIC certified and prepared to apply all our special knowledge and expertise to work on your behalf, and ensure your wedding is worry-free and truly special.

Get Started with the right Wedding Partner

We would love to hear all about your wedding vision.

Wedding Coordinator Toronto - Picture

Our Wedding Packages.


Whether it involves planning every little detail of a large-scale wedding, or you prefer a more intimate and private wedding with your closest friends and family, PINK MEDIA EVENTS can deliver an awe-inspiring and unforgettable experience.

How much or how little you want us to be involved is entirely up to you! We offer three inclusive service packages to help you choose the right fit for you two lovebirds. Each meticulously crafted package is the result of trial and error and lessons learned over our 20 years of event planning experience. We have learned a lot over the years and we want to share it all with you. PINK MEDIA EVENTS can be pivotal in helping you save precious time and money by maximizing our strengths with your imagination the fullest.


Orchestrating an unforgettable experience that is both beautifully styled to perfection and one that truly reflects the aesthetics and sensibilities of you and your loved one can be as easy as wedding cake. PINK MEDIA Wedding packages are available to those who want a genuinely magical wedding experience: Event Consultation, Month-of Wedding Coordination, Partial Wedding as well as Full Wedding management.


Fine-Tuning & pulling all details together
$ 2495
Starting at
  • Initial Consultation
  • Review Vendor Contracts & Confirm
  • Create Detailed Itinerary
  • Emergency Wedding Kit
  • Wedding Day Management


Midway through the planning process
$ 3495
Starting at
  • Includes Month-0f Services, PLUS
  • Help Manage Wedding Budget
  • Vendor Recommendations & Appointments
  • Help Develop Theme & Vision
  • Help Finalize Seating Plan & Special Requests


Full-Service Plan
$ 4995
Starting at
  • Month-of AND Partial Wedding Services, PLUS
  • All Vendor Negotiations & Bookings
  • Theme Concept & Budget Development
  • Rehearsal Dinner Management
  • Unlimited In-Person Visits & Communication


The perfect package for the particular couple who have all their bookings done and just need to fine-tune and pull all the details together in the most professional and perfect way possible. Let us take care of the planning and execution logistics so you can relax and enjoy yourself with guests. With this Month-of-Wedding Coordination package, we will deal with the behind the scenes details so that you and your special someone can focus on having fun on your special day.

Pricing for Month-Of Wedding Day Management Service starts at $2495 and depends on guest count, location(s), and logistics.

Includes, but not limited to:

  • Complimentary initial consultation to explain the planning and coordination process approximately 30-60 days prior to your wedding day
  • Wedding Planning Checklist & Vendor Recommendations
  • Phone and email support starting 30 days prior to wedding day
  • Review of all vendor contracts and confirmation of vendor services 1-2 weeks prior to the wedding day
  • Point of contact for all your vendors
  • A detailed timeline/ wedding day itinerary
  • Wedding Rehearsal Coordination
  • Up to 10 hours of onsite management
  • Wedding emergency kit provisions
  • Management of any last-minute details and unexpected issues that may arise
  • Management of the wedding day itinerary, vendors, and the wedding party
  • Up to 10 hours of onsite management on wedding day
  • Client Concierge throughout wedding day
  • Set-up & Tear-down supervision
  • Guest Transportation assistance
  • WPIC Certified wedding consultant on site to take care of every detail


Partial Wedding Package is designed on an individual basis for couples who do not require full planning or find themselves midway through the planning process. Maybe you have already secured the wedding and reception sites but require some assistance on a few other vendors. Alternatively, perhaps you already have some planning and décor ideas you want some advice with.

The Partial Wedding package includes up to 10 hours of consultation where you decide what you need help with. Whether it is sourcing a specific vendor, creating a floor plan or managing a guest list, this service is designed to save you valuable time, money and stress by relying on the expertise of a professional planner.

Pricing for Partial Wedding Planning service starts at $3495 and depends on guest count, location(s), and logistics.

Includes services in our Month-of Wedding Day Management Package, plus 25 hours of professional planning assistance with your lead planner during the planning process. Planning hours can be used for any of the following:

  • Attendance at vendor meetings
  • Check-in meetings or phone calls with your planner
  • Budget projection and management
  • Design and decor advice and feedback
  • Review of vendor contracts
  • Assistance and management of rental orders
  • Checking vendor availability
  • Gathering event vendor quotes
  • Scheduling vendor consultations for you
  • Assembly of guest favors and welcome bags
  • Provide expertise with finalizing banquet layout and seating arrangements
  • Finalize banquet details in regards to final guest count, meal orders and special accommodations


No time, no problem! For busy couples who are not interested in researching vendors, venues, and other aspects of the wedding experience on their own. This package is a full-service execution plan for every little part of your wedding so that you just need to show up and look fabulous. With a long history of event planning, we can take care of all the stress flawlessly.

From finding just the right vendors and wedding professionals that capture what you envision for your wedding day, to ensuring that all the little pesky details are handled with class and leave you with peace of mind. We promise to stand by you, in every step of this process.

You’re engaged! It’s an exciting time and it has been fun to announce the news and celebrate with your family and friends. Now comes the daunting task of planning the wedding day.  Where do you even start and how are you going to juggle 100+ hours of wedding planning with everything else you have going on? Hiring a full service wedding planner is a must-have investment.

Pricing for Full Wedding Service starts $4995 and depends on guest count, location(s), budget, and logistics. Includes services in our Month-of Wedding Day Management Package, plus more:  

  • Consultation to discuss your vision, theme and design
  • Recommendations for all vendors required
  • Attend vendor meeting to help select your event professionals
  • Venue recommendations, site tours, contract negotiation
  • Vendor recommendations and negotiations to ensure your vision meets your budget
  • Budget Projection, development and maintenance so there are no unpleasant surprises
  • Planning timetable development and maintenance
  • Event styling and design
  • Guest management, lodging and transportation
  • Attire Assistance (Bride, Groom, Bridal Party)
  • Unlimited in-person meetings, email and phone communication
Your Coordinator in action.

Check Out Our Recent Weddings.

BEST wedding toronto 2021

“We love stories, real moments of laughter, spontaneity, tears of joy and love.”

Toronto Wedding Planner

Wedding Coordinators Are Essential

Simply put, a wedding planner steps in to co-ordinate things and bring them together to ensure your wedding is a success. Granted, it is not as easy as waving a magic wand and watching all your worries turn to dust, but planners are there to make it feel that simple.

Not sure if hiring a wedding professional planner is a good idea? Here’s what you need to know:

● Rich in Experience.
Wedding planners only get better with every wedding. They are notorious for putting their experience to good use and learning from past mistakes. This knowledge means improvement. Think of it as them having a checklist with things they label as ‘should never happen again’. They surely have more to offer than someone who seldom organizes events. Their Insider Knowledge is something you can’t afford to ignore. They communicate regularly with industry professionals and are up-to-date with the latest in trends. Years of practice grants you better access to florists, musicians, AV and lighting companies, top-rated venues, stylists, photographers and so much more. They have years of preferred vendor relationships, rates and discounts, to share with you. They are master deal negotiators, dedicated to you.

● Dream Protectors.
Wedding planners fight for your vision. They are clued into everything-wedding, what to do, what can happen, what should happen, they know what comes with an emotionally charged wedding. Wedding planners are the best at protecting your dreams and keeping to your vision. They know what you want and will do everything in their power to preserve your fairytale, whether they are negotiating best prices with vendors or keeping family and friends from interfering. Having planned countless weddings, they are armed with effective communication skills for even the most sensitive of situations.

Paperwork Admins.
Wedding Planners keep things on track, book appointments, conduct site visits, communicate with vendors and take on all the pesky paperwork, and there’s lots of paperwork with wedding logistics, schedules, and contract fine prints. It is time-consuming and keeping track can actually be a hassle. In your best interest, an event planner will be in a better position to keep track of all of this and ensure everything is on time and on point. They are excellent time managers and schedulers.

Keen Attention to Detail.
Most wedding planners are perfectionists and frankly speaking, that is precisely what you need for your wedding. Someone who passionately wants everything to sit right. Their keen attention to detail guarantees a flawless wedding and makes it easier for them to point out errors and quickly demand amendments. Whether you accept them as excellent detail managers or slightly OCD-ish, their eye is trained to scan a room and jump on any imperfection, before you see it. 

● People Pleasers & Creative Souls.
Wedding coordinator are super creative individuals who are constantly chasing the wow-factor with each new event. Always thinking of what’s new, what’s hot, how they can help you elevate the guest experience. Their reputation depends on it, but so does their creative spirit. They’re always looking to make the world more beautiful, more inspirational, more fun, starting with your wedding. They can expose you to new ideas and share countless brilliant tips about everything to do with weddings. 

● Best at Managing Funds.
A good wedding planner can work miracles with any budget restraints. They can help you allocate funds to what’s most important to you, point out unforeseen expenses, hidden costs and keep you on track along the way. Their experience comes with useful industry connections for your benefit. An event planner can creatively guide you to make choices that get you highest value for your spend. 

Customized Support For Your Wedding.
We will Your wedding planner can begin this journey with you from the early planning days, all the way down to the big day with customized plans to suit your needs. Are you done planning and just need someone to ensure it all goes smoothly on your special day? Maybe you prefer they take it all on from start to finish. You can choose a Full Wedding Service package, Partial Wedding Service Package or just a Day-of-Event Wedding Service Package. With a wedding planner by your side, you can be stress free and enjoy the moment instead of worrying about deliveries, setups or screw-ups as they arise.

● They Save Relationships.
If there is anyone, you can count on to keep the peace and harmony, your planner is the first on that list. They have seen it all; they have dealt with it all. They know the importance of emotional intelligence and are experts in dealing with the human psychology side of events. They offer advice on tricky situations, even with the most imposing loved ones, disagreeing mother-in-laws, how much should bridesmaids pay for dresses, venue expectations falling short, guest list cutoffs or even first dance selections and so much more.

We are being modest when we think of wedding coordinators as being the line the party hangs on. They can truly make all the difference in the world. If you want the best from your once-in-a-lifetime wedding, let us help you make some plans. 

Whatever your choice, be it a full wedding package or our partial wedding package, we can help make your dream come true without breaking the budget.

Grant Pink Media planning wishes today. We promise, it will be the best investment you have ever made. Our reputation depends on it.

Let’s create magic together.

Love Letters from Happy Clients.

“We hired a wedding Coordinator last year and never felt so alone. Unable to reach her easily and no understanding of our vision. We changed on Pink Media half-way through our process at my friend’s wedding… they were godsend. They immediately jumped in and made it happen!”

- Amanda & Marcus

“Our day was flawless and beautifully executed. We enjoyed every second of it, all thanks to our awesome coordinator Maëva, who ran around taking care of every detail, including a coffee run in the middle of our photoshoot! Thank you Pink Media for the a Top Wedding Toronto experience ever.”

- Scott & Erik

Event Planner Toronto